Finance and Administration Director -

Overview

Jhpiego seeks a Finance and Administration Director to provide financial and administrative management for an upcoming USAID-funded resilient health systems project in the Democratic Republic of Congo. The $25+ million project aims to support stronger, more resilient health systems at all levels; save lives; decrease morbidity and disability; and increase the potential of women, newborns, children, families, and communities to thrive. The project will operate over a 5-year period. The Director will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for the project. The Director will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.

This position is contingent upon award from USAID. Congolese nationals are strongly encouraged to apply.

Responsibilities

Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID’s rules and regulations, and terms and conditions of the award
Oversee day-to-day coordination of financial activities ensuring cost efficiency
Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
Ensure that Jhpiego human resources and administrative procedures are in place for project
Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
Contribute to developing work plans and annual budgets for project activities and local office costs
Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include timekeeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions

Required Qualifications

Master’s degree in Business Administration, Public Administration, Finance, Accounting or relevant field
Eight years of finance and administrative experience
At least eight years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
At least eight years providing financial planning and management, human resources and procurement for projects in West Africa, preferably in DRC
Five or more years of senior-level work experience with USAID or other donor-funded projects
Experience hiring staff and previous direct supervisory experience of professional and support staff
Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
Demonstrated experience organizing resources and establishing priorities

Subcontract or subagreement financial management experience

Knowledge of financing mechanisms – contracts and grants and their relevant terms and conditions
Experience developing and/or implementing finance and accounting policies, procedures and systems
Excellent verbal, written, interpersonal, and presentation skills in English and French
Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
Excellent skills in facilitation, team building, and coordination

Ability to coach, mentor and develop financial and administrative capacity of project staff
In-depth knowledge of financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office