Responsibilities
Within delegated authority, the Movement Control Assistant will be responsible for the following duties under the requirements and procedures set out in the UN DPKO/DFS Movement Control Manual, the Inbound Delivery Coordination Standard Operating Procedure, the Manual on Policies and Procedures Concerning the Reimbursement and Control of Contingent-Owned Equipment of Troop/Police Contributors Participating in Peacekeeping Missions (COE Manual) and the Generic Guidelines for Troop Contributing Countries Deploying Military Units to the United Nations. Joint Movement Control Centre duties/Passenger Booking duties: – Receives customer requests, through Movement of Personnel (MOP) and Cargo Movement Request (CMR) forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission. – Assists in planning and scheduling the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries. – Assists in determining the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission – Coordinates required transportation activities with the Aviation, Transport Units and/or commercial transportation service providers – Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters – Assists in analyzing projected passenger and cargo flows in order to estimate required resources – Records statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission – Monitors contracts for the provision of transportation support and participates in the evaluation of vendor’s performance in coordination with the Contracts Management and/or the Procurement Unit. Cargo Warehouse duties: – Supervises the activities of the Cargo Warehouse – Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling) – Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping and labelling are conducted in accordance with the established procedures. – Ensures that luggage and cargo are labelled in accordance with required destinations – Coordinates the transportation arrangements to the embarkation facility Air Field/Air Terminal/Transport/Riverine Movement Control Office duties: – Supervises a team of movement control assistants, passenger clerks and cargo handlers – Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures. – Compiles passenger and cargo manifests and communicates them to the aircrew, surface transport and riverine personnel. – Monitors that aircraft, vehicles and vessels are loaded in accordance with passenger and cargo manifests – Briefs passengers on schedules, routes, timing and safety requirements – Monitors check-in and check-out activities for outgoing and incoming passengers and cargo – Participates in the in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment Administration and other duties: – Maintains the electronic databases in accordance with the established procedures and deadlines – Monitors that appropriate reference documents are current, readily available and accessible to all relevant personnel – Participates int eh development of the standard operating procedures for the related movement control processes. – Participates in the development of budget proposals for the mission’s movement control operations. – Participates in the preparation of operational plans, performance reports, and response to internal and external audit observations – Participates in the development of technical specifications for goods and services, provides inputs to the responses to bids and technical evaluations to ensure that vendor’s proposals meet technical requirements – Conducts inventories and physical annual checks of relevant facilities and equipment. – Performs other duties as required. Inbound Delivery Coordination duties: – Assists in the coordination of inbound activities for freight into the mission in accordance with mission supply chain plan with Vendor, Procurement, Centralized Warehouse and all other parties concerned. – Contacts vendor to confirm delivery status and to review shipment documents to secure that goods are delivered according to the agreed terms and conditions on the Purchase Order/ – Assists with the collection, checking and updating of information (e.g. ETA, quantities, etc.) and documents (e.g. BoL, customs clearance, etc.), provided by commodity and freight forwarding vendors, in EROP system (Umoja) to facilitate downstream processes. – Tracks and traces all deliveries and updates the Inbound Delivery with necessary information and shipment documents to provide all stakeholders with a constant status overview of incoming shipments. – Search for issues, which may delay and/or disturb the delivery of goods and seek for remedial solutions with all parties concerned (Procurement, Vendor, Centralized Warehouse) – Confirms delivery dates and quantities received and provides delivery confirmation documents to support virtual and/or physical receipt in accordance to agreed Incoterms. – Assists in planning deliveries, raising shopping carts and drafting SOW for freight forwarding services, including technical evaluation of bids. – Assists in the coordination of customs, transport and MOVCON activities, related to inbound shipments with vendors, customs and all other relevant local and national authorities. – Ensure that daily activities are in compliance with the DPKO/DFS Environmental and Waste Management policies and in line with the DFS Environment Strategy objectives.
Competencies
PROFESSIONALISM: Makes decisions with regard to the provision of multi-modal transport support for the operations of the mission. The decisions will have a financial impact as well as a direct impact on the logistics capabilities of the field mission and its ability to implement the Mandate as approved by the UN Security Council. The decisions will also affect the safety of UN transport operations. Makes recommendations on the most cost effective and efficient provision of multi-modal transport support to the operations of the field mission. It includes the assignment of tasks to the specific locations and selection of modes of transport and Inbound Delivery Coordination. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. TEAMWORK Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING and ORGANIZING Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Education
A high school diploma or equivalent is required.
Job – Specific Qualification
A valid driver’s license is required. A valid IATA and/or IMO dangerous goods certificate is required. Training in the planning, coordination and control of at least two (2) modes of transport is required.
Work Experience
A minimum of eight (8) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field is required. Experience in Inbound delivery coordination working with the UMOJA/SAP Transportation Management is required. Experience in international operations in a post-conflict environment is desirable. Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required. Knowledge of aviation radio communication terminology and procedures is required. Knowledge of Microsoft Office tools such as the Word, Excel and PowerPoint is required.
Languages
English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required.
Assessment
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
Special Notice
This « Recruit from Roster » job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
https://careers.un.org/jobSearchDescription/246436?language=en
