Job Expired

Job Description:

Purpose of the position:

Manage and provide technical support to the implementation of WV DRC strategic and transactional/technical human resources activities, and ensure provision of effective, efficient and quality services through proper planning, organizing and overseeing of the day-to-day work of the P&C function, ensuring it is aligned and integrated in a ‘best fit’, with the primary purpose of promoting the Organizational and staff well-being aspirations, towards effective delivery of WV DRC Strategic objectives.

Major Responsibilities:

1. Strategic “Human Resource Management” / RECRUITMENT

– Responsible for the entire Recruitment processes

for both National & International staff (advertisement to job offer)

– Proactively identify and develop effective and innovative sourcing strategies (e.g networking contacts, systems, queries, religious institutions, social networking sites to build a deep, diverse and reliable sourcing pool for WV DRC Gender & inclusion staffing needs.

– Conduct effective screening, interviewing and assessments for the best candidates for each position match.

– Prepare regular recruitment tracking reports.

– In consultation and coordination with P&C Director, support HR strategy in line with World Vision DRC’s Learning Development and Growth objectives, maintain, and support implementation of adequate staffing plan at zonal level and quality P&C services.

– Confer with management and supervisors to implement a workforce planning system by identifying future staffing needs, including key competencies to support projects/programs objective delivery

2. MLC & Talent Management Transformation

– Ensure all Zonal staff have gone through Orientation/ Induction Toolkit and Welcome to World Vision

– Zonal Leadership is familiar with WVI Talent Beliefs and TM Toolkit

– Leadership & staff Core Capabilities are well understood and staff are able to demonstrate it in their daily work and behavior

– Ensure local Talents are identified and included in the National Talent Pool

– Responsible for Talent cards and Succession Plan updates for the Zone

3. JOB Evaluation – Comps & Benefits

– Ensure monthly variables are sent on time to NO for the payroll

– Provide support and guidance in the formulation of job descriptions

– Evaluate all new and / or existing positions through JEM Haygroup

– Works with NO P&C and finance to ensure End of Service benefits are calculated and paid as per labor law.

4.Employee Relations & Legal

– Advise managers on the interpretation/application of HR policies and procedures to ensure compliance with agency, donor, and local legal requirements.

– Conduct Investigations as per request and provide Employee Relation advices as well as Legal Cases Management when appropriate

– Monitor employee retention and turnover through analysis of data and exit interviews.

5. Budget and Payroll Administration

-Coordinate payroll administration and ensure annual budget projections are done for all programs and projects (salaries and benefits, pension severance) for all zonal staff including IAs

6.Staff well-Being

– Training all zonal staff on Stress Management, Wellbeing education, Critical Incident

– Oversee the implementation of the Staff Medical coverage CALIBRE.

– Manage employee well-being programs and ensure 1 to 2 staff care activity is taking place at Zonal Office level yearly.

– Develop a Staff Care Plan for the Zone and update yearly

– Provide reports on the implementation of zonal staff care plans

– Provide technical support on staff welfare (Our Health)

7. Performance Management

– Coordinate and engage in the design and management/monitoring of WV DRC Performance Management Process, Talent Management & Development and Succession Planning process,

– Ensure all Zonal staff are

– Ensure (IDP) Individual Development Plans and/or (PIP) Performance Improvement Plans are in place towards the advancement of relevant staff in the different categories.

– Coordinate performance appraisal statistics Bell curve for the Zone and share outcome with Zonal Leadership on

– Facilitate P4P Trainings at National and Zonal level on a regular basis as per need

8. Employee engagement

– Coordinate Employee Engagement through facilitation of Our Voice survey activities

– Generate reports from system – share with staff and prepare Zonal Voice Organizational Plan with regular inputs in the System.

– Proper reporting on key achievements of the OV Organizational Plan

9. HRIS

– Work as Zonal Super user for Workday, maintaining the system and ensuring accuracy of all data in the systems

– Provide technical support to line managers in using P&C systems (Workday, JEM, MLC & TMT etc.) and interpretation of data for decision making;

– Support and Train Zonal P&C team and staff in using and maintaining systems, data with confidentiality and troubleshoot whenever necessary to get adequate support from National Super Users or Workday_Operations.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

Minimum Qualification required: Bachelor Degree in Human Resources Management, Business administration, Law
Experience: 4 years industry experience
Preferred: Master degree in Human Resources and 5 years of experience. Working experience in Humanitarian sector
Technical Skills & Abilities:
Computer skills.
Ability to work under stress and maintain high level of confidentiality
Demonstrated ability in supervision
Experience in policy initiation and formulation.
Working knowledge of employee relations and labor laws.
Good planning and organizational skills
Ability to maintain effective working relationships with all levels of staff and other stakeholders